Student Services personnel are dedicated to establishing rapport and building citizenship skills among all students and student groups, striving to make each student an active participant in the college community and our country. The various departments within Student Services collaborate to provide teamwork that complements and supports students and instructors in academic, technical, career, and continuing education programs at the college. We encourage you to become an active member of the collegiate environment, offering something for everyone through organizations, activities, a wide variety of programs, and superior customer service. We are here to assist you from enrollment through graduation. Visit any campus Student Services Office to discover opportunities, find assistance, and get involved.

HINDS CC CODE OF CONDUCT

Hinds Community College is dedicated to both personal and scholastic excellence. When you choose to become a student at HCC, you choose to agree to our standards of civilized behavior.

As such, you are saying:

I will practice high standards in my personal life as well as my school life

I will show respect to and concern for other people with whom I come into contact at this college

I will respect other people’s rights and beliefs even though they may be different from mine.

I will respect other people’s property.

I will not be prejudiced against others.

By enrolling in Hinds Community College, I state that I will not engage in any behaviors and will discourage others from engaging in any behaviors which threaten the freedom and respect that all other HCC community members deserve.

CAMPUS SOLICITATION REGULATIONS (Sales, Political Activities, Fliers, etc.)

Campus solicitation of students/student organizations or by students/student organizations includes: selling of goods or services, political activities, posters, handouts, and unrecognized group membership canvas. This definition applies to activities by any on-campus or off-campus individual or group. Private business or solicitation may not be conducted on College premises, residence halls, or academic buildings except when a student organization has requested a particular service and when such service is directly relevant to the purpose of that organization. Approval must be obtained ten days prior to the event. Such requests must be directed to the Dean of Students and must meet the following conditions:

Activities do not conflict with the educational purposes of the College.
No door-to-door solicitation is permitted in academic or administrative buildings.
No disruption of traffic either vehicular or pedestrian is involved.
Funds derived from activities must be used for purposes consistent with the goals of the organization. A detailed written report of funds raised for club activities must be submitted to the Dean of Students.
Campus mail may not be used for political or religious information or fundraising.
Request must be approved forty-eight (48) hours in advance of activity.
Policies (i.e. residence hall regulations) governing solicitation in non-academic and academic areas must be followed.
Activities held outside on campus grounds/premises must be restricted to a specified and acceptable area.
Appropriate legal action may be taken against individuals and non-college affiliates refusing to comply with regulations.

COMPUTER AND INTERNET USE REGULATIONS

Hinds Community College provides computer and Internet access to Hinds CC students. In addition, other individuals may be eligible for accounts (dependents and alumni, for example). The College’s regulations on Computer and Internet Use include, but are not limited to:

Usage of the Internet must be in support of education and research and consistent with the educational objectives of Hinds CC. Transmission of any materials in violation of any U.S. or state regulation is prohibited. This includes, but is not limited to: copyrighted materials or threatening or obscene material. Use for commercial activities by for-profit institutions is not acceptable. Use for product advertisement or political lobbying or activity is also prohibited.
The use of the computers and the Internet is a privilege, not a right, and inappropriate use will result in a cancellation of that privilege. The system administrators will deem what is inappropriate use and their decision is final. Also, the system administrators may close access at any time as required. The administration, faculty, and staff of Hinds CC may request the system administrators to deny, revoke, or suspend specific user access; and the student will be charged with student conduct action. Non-students will be referred to the proper authority.
Do not attempt to access another user’s communications such as electronic mail (e-mail). Do not make any changes, deletions, copies, or read another user’s files or software. Such action is classified as vandalism and will result in cancellation of privileges. Do not create, run, or install any programs, which can damage a file or computer system. In order to protect the equipment at Hinds CC from a transmitted virus, personal disks are not allowed to be used to download or upload information.
If a security problem is identified on the Internet, the system administrators must be notified. Do not use another individual’s account. Attempts to log in as a system administrator will result in cancellation of user privileges and student conduct action. Any user identified as a security risk or having a history of problems with other computer systems may be denied access to the Internet through the College.
Do not use any Hinds CC equipment or resources for activities that are sexually offensive, abusive, profane, or for that which infringes upon the rights of another person. Hinds CC equipment is not to be used to send harassing messages such as those which are religiously, sexually, or racially offensive.

You are expected to abide by the generally accepted rules of network etiquette. These include, but are not limited to, the following:

Be polite. Do not become abusive in your messages to others.
Use appropriate language. Do not swear, use vulgarities or any other inappropriate language. Illegal activities are strictly forbidden.
Do not reveal the personal addresses or phone numbers of students or colleagues, without their permission.
Do not use the network in such a way that you would disrupt the use of the network by others.
Recreational time (non-instructional and non-work related activities) must be limited. A recreational user is expected to give up his/her computer seat when another user needs the network for class and/or work use.
All communication and information accessible via the network should be assumed to be private property.

Hinds Community College and its employees make no warranties of any kind, whether expressed or implied, for the service provided. Hinds CC and its employees will not be responsible for any damages you suffer, which includes loss of data resulting from delays, non-deliveries, miss-deliveries, or service interruptions caused by its own negligence or your errors or omissions. Use of any information obtained via Hinds CC is at your own risk. Hinds CC and its employees deny any responsibility for the accuracy or quality of information obtained through Internet services.

EMAIL/CANVAS MESSENGER

POLICIES

Electronic mail (email) is an official method of communication at Hinds Community College, delivering information in a convenient, timely, cost-effective and environmentally sensitive manner. It is the policy of this institution that:

all students, faculty and applicable personnel have access to email, and
the college may send official communications via email and electronic mailing lists

STUDENT EMAIL

All students registered for credit classes at Hinds Community College are provided an email. The College WILL use this email account to send communications to the student body. Student email addresses will be recorded in the College’s electronic directories and records. Students are responsible for reading official College email on a weekly basis. All official correspondences of Hinds are made via Hinds email. Canvas does not serve as an email box.

PRIVACY ISSUES

While email is personalized and relatively confidential, there is no guarantee of absolute privacy in a computer system. Federal and state law may require the college to examine email under some circumstances including provision of messages to outside persons. However, employees of the Information Technology department at Hinds Community College are prohibited from accessing information for which they have no job-related “need to know.” They are also expected to maintain the strictest confidentiality regarding any information obtained during the course of fulfilling their job function.

APPROPRIATE USE OF EMAIL

Email is not appropriate for transmitting:

sensitive or confidential information
obscene material
chain letters or mail bombs
hoaxes, scams, false warnings, etc.
mass mailings (marketing, political, etc.)

Misuse of Hinds Community College email is subject to penalty including, but not limited to, suspension from email use, banning from email use, suspension from Hinds Community College, or expulsion from Hinds Community College.

CONDUCT IN ON-CAMPUS CLASSES/LABORATORIES

The atmosphere in the classroom should be one in which the greatest amount of desirable learning can take place. All unnecessary noise and confusion must be avoided and this can only happen when students realize their responsibility for proper and courteous behavior. As a good college citizen in class, a student will:

Report to each class promptly and quietly. If late for class, be courteous enough to enter quietly to avoid disrupting the attention of others while they work.
Bring all necessary materials for each class and be well-organized and prepared to work.
Give class work undivided attention. Pay strict attention to what the instructor is doing. Learning is a highly personal activity that requires concentration and work.
Have assignments carefully prepared, and be ready to make a contribution to the class when called upon. If experiencing difficulty in study efforts, students should consult their instructor regarding effective study techniques. An academic advisor can also give students assistance.
Maintain a friendly and courteous attitude during each class period. Refrain from interrupting others when they are making their contributions to the class. Students should take part in class discussions, but not act as if their ideas are superior to those of their classmates. Students should listen to what others have to say and respect their classmates’ ideas even if they are contrary to their own beliefs.
Be academically responsible and acquire all assignments and prepare them on time.
Never copy or help another person to cheat.
Refrain from bringing minor children to class unless the minor child is enrolled in the class or in a special or summer program. This seriously impedes the teaching process. Minor children must not be on campus during normal working hours unless supervised by an adult.
Turn off electronic devices during classes (including labs and clinical), in library/media centers and during business/school sponsored activities unless approved by instructor/college official.

CONDUCT IN ONLINE CLASSES (MSVCC)

A student who is enrolled in a distance learning class MUST:

Maintain a sense of respect and professionalism in all communications with classmates, faculty and staff.
Give undivided attention to the class and pay close attention to the requests of the instructor.
Have assignments prepared carefully and be ready to make a contribution to the class.
Have all assignments in order and prepared on time.
Never copy another student’s assignments or help other persons cheat.
Never bring minor children in the proctored testing labs or to the campus unless they are under adult supervision at all times.

CONDUCT IN THE LIBRARIES

The College libraries provide students with a place to study, read and research undisturbed. Trained librarians are also available to help students and make suggestions which will make research and study more productive. In return, as a college student, you are expected to be a responsible citizen who:

Observes all library rules and regulations.
Call on the librarians when help is needed and after a preliminary search has been made.
Always return books and magazines to their proper places.
Maintain a quiet atmosphere at all times.
Return all library materials on time.
Avoid disfiguring library books and magazines and encourage other students to do the same.
Turn off cell phones, pagers, PDA, Ipods, MP3 Players, etc. (See fines and regulation in Student Conduct section: Cell phones, pagers, PDA, Ipods, MP3 Players, and other electronic devices must be turned off during classes (including labs and clinical), in library/media centers and during business/school sponsored activities.)

CONDUCT IN CLUB OR GROUP MEETINGS

Belonging to a club, you should do your part to make it a success. Besides carrying on necessary business, meetings provide an excellent opportunity for you to practice good citizenship by:

Learning to abide by parliamentary rules.
Knowing how to call a meeting to order, how to make a motion, how to second a motion, how to appoint committees and how to elect officers.
Attending meetings regularly.
Respecting the opinion of those who disagree with you.
Making worthy contributions to programs and activities.

CONDUCT IN DINING CENTER

Our society has developed rather rigid rules concerning acceptable behavior in places where food is served. This is true in restaurants and cafes as well as in your College cafeteria. These rules are so universally understood that violations are quickly apparent to others. How you enter and leave the dining area, your general table manners, and the way you handle your food all indicate a measure of mature behavior. The following suggestions represent some of the more important rules of conduct accepted by the majority of your friends. The good college citizen will:

Always keep your proper place in line while waiting for a table.
Give and receive your food order courteously. Food service employees and other food handlers have a difficult task serving everyone and deserve to be treated with respect. Be quiet and orderly while eating. Avoid shouting to others or making unnecessary noise.
Make meal time pleasant by being a good table companion. Take time to visit with others while you eat.
Put chair in place when leaving, place tray and dishes in proper area and throw trash in the trash can. Leave floor, table and chair tidy. Help the next person in line enjoy meals in a clean and sanitary setting.

DINING SERVICES REGULATIONS

Student Dining Center Rules/Regulations - Unlimited Meal Plan: Raymond and Utica Campuses

The use of cell phones or earbuds in the cashier line or at the serving line is prohibited.
The Dining Center will be open only during the posted hours for meal service. The facility will be closed between posted service hours.
Students should have their ID card ready to scan when they reach the cashier stand. Only one meal may be scanned during each dining period–for example, one meal for breakfast.
A student without a meal plan must show an active Hinds ID card and pay when entering the Dining Center. A residence hall student’s ID card will indicate the meal plan and will be scanned at the entry to the Dining Center. Payment for a meal may be made with an active paid meal plan on the ID, with cash, with a prepaid commuter meal card, or with a credit card.
Only students paying for meals and guests of a student paying for a meal will be allowed into the Dining Center. There are no exceptions to this policy!
Hinds CC commuter meal cards are not transferable and may not be used by another person.
No food service property may be removed from the Dining Center. Prior to leaving the dining center ALL items used by the customer must be taken to the tray return.
A student may choose to eat in the Dining Center or may request a “To Go” meal. The request for a “TO GO” meal must be done upon entering the dining center. A “TO GO” container will not be given once the customer has past the cashier stand. There is a nominal fee for the proper “TO GO” container which will be paid by the customer when entering the dining center. A “To Go” meal will include an entree, a side item, a salad, a dessert, and a drink. A student requesting a “To Go” meal will be provided the “To Go” items upon entry to the Dining Center and must provide those to the line server for preparation of the meal. The individual must exit the Dining Center immediately after being served.
Customers are allowed to have one (1) dinner plate in their possession at any time. Before getting another entree, the previous plate MUST be taken to the tray return.
The exit doors in the Dining Center may ONLY be used for exiting the facility. There are no exceptions to this policy!
Students are not allowed to bring any type of food or beverage containers into the dining hall. This includes any type of water bottles or containers that could be used to store food.
If a student must use the restroom while in the dining hall they must leave their ID with the cashier on duty and may retrieve it upon returning to the cashier stand.

CONDUCT IN WELLNESS COMPLEX AND GYMNASIUM REGULATIONS

Students who enter the Wellness Complex to participate in any physical activity are required to adhere to the following rules:

Purchase a current semester membership that cannot be shared.
A valid Student ID card or membership card is required to access the Wellness Complex.
All participants are required to dress in athletic wear and sneakers.
All participants are required to wear shirts.
No food or drinks allowed in the gymnasium area (bottled water only)
No dunking the ball or hanging on the rims in the gymnasium. Failure to adhere to the rules will result in immediate expulsion from the facility and student conduct referral. In the student conduct hearing, the sanctions could result in membership suspension or fines.

DANGEROUS WEAPONS ON SCHOOL OR COLLEGE PREMISES

DANGEROUS WEAPONS ON COLLEGE PREMISES POLICY

The Hinds Community College Board of Trustees recognizes that the presence of dangerous weapons on any premises, in any building, or at College functions by persons other than duly authorized law enforcement officials, creates an unreasonable and unwarranted risk of injury or death to employees, students, visitors, and guests. For the purpose of this policy, a weapon is defined as any object, visible or concealed, that is or could be used to threaten, intimidate, inflict serious bodily injury, or kill another person. This includes, but is not limited to: Guns, rifles, pistols, air guns, stun guns, or other type of firearm; explosives, a dynamite cartridge, bomb, grenade, mine or another powerful device; dangerous chemicals or biological weapons; and metallic knuckles, clubs, batons, knives or other blades. This prohibition does not apply to Resort Status Conference Centers for the limited purpose of trade show events expressly approved by the Board of Trustees. (Revised: 7/2015; Amended: 01/2021; Amended: 08/2022)

DRESS CODE POLICY and PROCEDURE

STUDENTS, FACULTY, STAFF AND GUESTS OF HINDS COMMUNITY COLLEGE SHALL DRESS IN A MANNER APPROPRIATE FOR AN INSTITUTION OF HIGHER EDUCATION. CLOTHING THAT BEARS OBSCENE GESTURES OR LANGUAGE, IS IN ANY WAY PROVOCATIVE, AND/OR REVEALS UNDERGARMENTS OR INAPPROPRIATELY EXPOSES ONE’S BODY IS PROHIBITED. STUDENTS, FACULTY, STAFF AND GUESTS MAY BE ASKED TO LEAVE CAMPUS BY ANY COLLEGE OFFICIAL. PUNITIVE ACTIONS MAY BE IMPOSED. The College President, campus Vice Presidents, campus Deans of Students, campus Deans/Assistant Deans, Police Officers/Security Officers, Instructors and all office employees shall be given the primary responsibility for teaching students what the appropriate student dress is while in class and on campus grounds.

College employees’ responsibilities:

All employees will be informed of the College’s dress code annually and via new employee orientation.
Instructors should review this code with each class and enforce the dress code by being alert to violators in their classes and in the hallways.

Students and prospective students/guests shall be:

Verbally informed of the college’s dress code if they are seen on campus in clothing that bears obscene gestures or language, is in any way provocative, and/or reveals undergarments or inappropriately exposes one’s body.
Asked to adjust clothing or to leave class/campus and return in appropriate clothing. They may be referred to a counselor, dean or assistant dean if they have a question.
Informed by instructors that the current STUDENT HANDBOOK contains the College regulations/ student conduct codes and that these may also be found on the College’s website.
Advised that they have been or can be fined per college student conduct code in current STUDENT HANDBOOK. An employee can, on the second violation, give the student a dress code fine by emailing the student, the campus Dean of Students and Campus Business officer or Campus Police to add the fine to the student’s record.
Referred to a student conduct hearing if student does not choose to abide by the request from a campus employee. Due process shall be followed in any student conduct hearing.

STUDENT CONDUCT PROCEDURES

I. PURPOSE OF REGULATIONS

The underlying principles of College regulations enable the College to operate as a public institution of higher education in a manner consistent with ideals of taxpayers of the five supporting counties, the State of Mississippi and for the purpose of freedom from interference with the educational process. In order to insure appropriate standards of conduct are maintained by students, the College administration and faculty are encouraged to take individual initiative with students which will reduce the likelihood of more serious problems.

II. STUDENT RIGHTS, RESPONSIBILITY, AND CONDUCT ON CAMPUS

Hinds Community College is concerned with maintaining an environment in which the rights of all members of the campus community are protected while they pursue their educational objectives and activities. It is important that each student become aware of and abide by the regulations published in the Student Handbook. It is also important that members of the College community be willing to confront violations and the infringement of another’s rights by filing complaints procedure with Campus Police, the Housing Office, or the Dean of Students. Since the entrance of the first freshman class in 1922, students of Hinds Community College have observed rules of student conduct. All students enrolled at Hinds Community College are expected to be familiar with the policies of the College and conform to the standards of conduct contained in this document. Students/student organizations or clubs who fail to observe these standards of conduct will be referred to a Student Conduct Committee or an administrative hearing for appropriate action.

III. AUTHORITY FOR ENFORCEMENT

The Dean of Students is primarily responsible for the enforcement of student conduct. This authority is delegated to the Dean of Students by the appropriate Vice President of Student Services via the President of the College, who has the ultimate responsibility for student conduct subject only to review by the Board of Trustees. The Dean of Students may, at their discretion, assign a student conduct case to the local Student Conduct Committee. Prosecution in criminal court for a violation of law does not necessarily preclude College student conduct action. Whether or not it is deemed appropriate and necessary for the College to take student conduct action will be determined by the Dean of Students. Prompt and decisive action may be taken by the Dean of Students in cases where a student’s continued presence on a campus or clinical setting constitutes an immediate threat or injury to the well-being of property, to themselves, to members of the College community, or to the proper and orderly functioning of the College. Students who are interim-suspended under such conditions will receive a prompt hearing on the charges against him/her.

Interim-Suspension

Any student charged with or convicted of a felony or whose continued presence is deemed to present a danger to persons or property of the College or an ongoing threat of disrupting the operations of the College may be subject to immediate administrative suspension by the President of the College or his/her delegate. A hearing regarding the student’s conduct will be held as soon as is practical. All applicable rules and regulations set forth in College publications apply to all students, guests, visitors, and student organizations/club members. Students and others are informed of the current College regulations for governance of students through publications in the College Catalog and the Student Handbook. Changes in regulations which do not coincide with the printing of the Catalog or Student Handbook will be published in an official Hinds email to the student or posted on the web site at www.hindscc.edu prior to enforcement of the new regulations

IV. PROCEDURE TO FILE STUDENT CONDUCT REPORT

The routine instances of minor misconduct which occasionally occur in the class or other group activity are the responsibility of the instructor or person in charge. Appropriate remedies generally include: stating clearly the accepted conditions of conduct, setting a proper example, appropriate verbal and/or written reprimands, and referring the student to the counselor, dean, or director for counseling and discussion of this matter. When a student conduct violation has occurred and the student/individual has not complied with the directions from the college official then the matter can no longer be considered a minor infraction. When the instructor or College official has not been obeyed or has been threatened, the following procedure shall be followed:

If threatened, immediately call or get a Campus Police /Campus Security. If a state and/ or federal law has been violated and the individual does not comply with the officer’s directions, the person may/shall be put in jail and shall be immediately placed on interim suspension by Dean of Students from Hinds Community College until a hearing date is determined.
The instructor or College official should verbally inform the student that he/she is charged with one or more conduct violations, which are described in the Student Handbook. If the instructor or College official informs the student that charges are being reported, this should occur in the presence of a witness, but preferably not before a class or group.
The instructor or College official should contact Campus Police/Campus Security, the Dean of Students and report the charge at his/her earliest convenience.
The instructor or College official will notify his/her immediate supervisor of the matter.
The instructor or College official will file a verbal and written incident report with the Campus Police/Campus Security and Dean of Students. The written report should be completed within 24 hours.
In the case of a classroom incident, the instructor may require that the student leave class and not return subject to an investigation of the matter and a decision to be made by the proper authorities (Dean of Students) regarding disposition of the incident. During this process, not to exceed one week of classes or the equivalent, the student will not return to class. All such required absences will be excused if the student does not exceed excessive absences.

V. CRIMINAL INVESTIGATION

The Hinds Community College Campus Police Department serves as the primary investigative agency for all suspected criminal incidents on Hinds Community College campuses, with the exception of Vicksburg-Warren. All Hinds Community College Campus Police Departments are staffed by state-certified police officers who have authority and power of arrest as provided for by Mississippi Code Annotated 1972 § 37-29-275. In College operated residence halls the Resident Hall Directors, Resident Assistants and Director of Housing perform investigation duties and work jointly with Campus Police and the Dean of Students. All employees are encouraged to teach students good behavior and to request investigation assistance and/or to file a student conduct action report when the situation merits further action.

VI. STUDENT CONDUCT PROCEDURES AND DUE PROCESS

A. Notification of Student Conduct Violation(s) and the Student Conduct Hearing Process

An investigation of any reported student/student organization or club misconduct will be made before violation(s) of student conduct actions are initiated by the the Dean of Students/ Designee. Such student conduct actions will be assigned to an administrative hearing officer/ Local Student Conduct Committee by the Dean of Students/Designee. Notification will specifically inform the student/student organization or club.

Reporting Party - the person who filed the report/complaint

Respondent - the person responding to the report/complaint against them

Fact Witness – a person(s) who witnessed alleged violation(s) and can provide facts.

Due Process Rights:

All parties will receive notification of the date, time and location of the hearing, within three to five business days prior to the hearing.
The reporting and responding party may both seek assistance from an advisor. The advisor is limited to advising the student and may not otherwise participate in the hearing. In the event the advisor attempts to go beyond this role, they may be removed from the hearing. The reporting and responding party is allowed only one advisor in the hearing.
The reporting party is allowed to present fact witness (es) and evidence.
The responding party is allowed to present fact witness(es) and evidence. The responding party has the right to cross-examine witness (es).
The hearing officer or committee will address questions pertaining to the incident.
After all witness (es) are heard and evidence presented, the hearing officer or committee will make a decision and assign sanctions as deemed necessary. The decision will be based on the preponderance of the evidence standard.
The right to know the sanctions that may be imposed if found responsible or a plea of responsible. (Warning, Probation, Modified-suspension, Suspension, Expulsion)
The right to an Appeal (based on the criteria listed under the student conduct appeal section in the current Student Handbook.)

B. Procedures during Student Conduct Hearing

The Hearing Officer/Chairperson will review the violation(s) with the student.
The student will enter a plea to each charge violation(s) and sign the document indicating his/her plea.
Student Conduct Hearings are private, confidential and are not be open to the public.
Records of the outcome will be kept by the Dean of Student Services/ Coordinator of Student Conduct in a secure place. FERPA will be followed in regard to access to student conduct records.
Hearings will be conducted in an orderly manner.
The responding party will have an opportunity to be heard in their own defense, either by oral testimony or written affidavit. If the student fails to attend the hearing, after being properly notified, the hearing shall proceed. If the student withdraws from the College after an alleged violation(s), the hearing shall be held in their absence and possible sanctions shall be enacted, if found responsible. And in any event, all findings of fact and recommendations shall be based upon proof of violation of policies, rules, and regulations by the responding party.
The responding party will have the opportunity to hear and refute all reports/verbal statements against them. Where the evidence is presented in writing, the student will have the right to see and refute a written report. The responding party may present evidence on their own behalf, may reply to alleged-violations in his/her own words, and may present fact witnesses on their behalf.
If a witness elects not to appear, a written affidavit may be used. An affidavit is a notarized document.
The burden of proof will rest upon those bringing the charges, and all matters upon which the decision is based must be entered as evidence during the hearing. The decision will be based on the preponderance of the evidence standard. Formal rules of evidence will not be used.
The student’s status at the College will not be altered pending final student conduct action on the alleged violation (s) except as cited below. Prompt and decisive action may be taken by the Dean of Students in cases where a student’s continued presence on a campus or clinical setting constitutes an immediate threat or injury to the well-being of property, to themselves, to members of the College community, or to the proper and orderly functioning of the College.

C. Findings and Recommendations

At the conclusion of a hearing, the hearing officer/chairperson of the Student Conduct Committee will prepare in writing the findings and sanctions with recommendations (Student Conduct Hearing Report Form). At the end of the student conduct hearing, the student will receive a copy of the disciplinary decision form that will include the outcome of the hearing. These findings and recommendations will be submitted to the Dean of Student Services within 72 hours after the completion of the hearing. This time limit may be extended under unusual or extenuating circumstances, with the approval of the appropriate vice president.
The Dean of Students, no signature of approval is required for all student conduct cases. If sanctions are imposed, a copy of the Student Conduct Hearing Report shall be sent to the Coordinator of Student Conduct who will have restrictions placed on the student’s record. The Dean of Student Services or Coordinator of Student Conduct will coordinate with counselors and deans to determine when computer restrictions for student conduct action may be removed.

VII. STUDENT CONDUCT VIOLATION CODES The following code violations, although not all inclusive, list some behaviors that if students chose to violate the codes, the student has chosen to be subject to possible arrest and to student conduct action that can lead to probation, suspension or expulsion from Hinds Community College. All codes pertain to college activities whether on or off campus.

1. Academic Dishonesty. Plagiarism, cheating, legitimate collaboration or any other behavior that will harm, damage or endanger any person or property or hinder class continuance is prohibited (See section entitled ACADEMIC HONESTY.)

2. Aiding and/or Inciting. Aiding, persuading, and/or procuring another person(s) to commit any act of misconduct in the college community or environment; persuading or aiding another person to breach the peace on college premises; the gathering of groups of students on/off of the premises in such a manner as to cause damage to public or private property or injury to persons; or interfering with the orderly functioning of the college or with the normal flow of traffic or ordinary procedures is not permitted.

3. Alcohol/Drugs/Synthetic Drugs/Other Substances and/or Intoxication. The following are prohibited: sale, possession, consumption, use, under the influence or distribution of alcohol, No alcoholic beverage containers, empty or full are allowed anywhere on campus, or illegal drugs on the campus; the use or possession of drug paraphernalia; and engaging in any disorderly conduct as a result of intoxication, regardless of whether such conduct results in injury to persons or property.

4. Animals, including Pets. Having pets or other animals on campus without the written permission of the Dean of Student Services is not permitted. Service animals when accompanied by the owner are excluded from this prohibition.

5. Arson/Fire Setting. Creating fires of any kind and the use of fireworks are not permitted. Approved college sponsored activities are excluded from this prohibition.

6. Assault. Any intentional behavior that causes or may cause physical harm to another individual is prohibited. This includes sexual, simple and aggravated assault, or fighting.

7. Classroom and General Campus Violations Warranting Fines and/or Student Conduct Hearing. (1st offense $100 fine, 2nd offense $100 fine, 3rd offense student conduct hearing and possible sanctions up to student conduct suspension from the class, facility, residence hall or the college)

A. Breaking college transportation or parking rules 72

B. Using a cell phone, PDA, IPod, recording device or other communication device in classrooms, assemblies, labs or clinical without prior consent of the instructor/ college officials

C. Gambling of any form

D. Wearing inappropriate dress attire as defined by the College Dress Code Policy

E. Violation of wellness complex, fitness center or gymnasium rules

F. Loitering, littering or curfew

G. Excessive noise or loud music

H. Use of any tobacco products/ electronic cigarettes/smokeless tobacco

I. Failure to have a valid college student identification card visible on one’s person while on college property or failure to present it to a college official when requested.

J. Selling any unauthorized items, such as DVDs, CDs, snacks, food, clothing, merchandise, etc.

K. Having minor children in classrooms

L. Propping open or using unauthorized exit doors in any building

M. Public profanity or cursing, including obscene language on clothing

8. Contempt of Student Conduct Hearing Notice. Failure to appear before a student conduct body or hearing officer after receiving notification of a scheduled student conduct hearing or conference, willful disrespect for a college student conduct procedure, or failure to comply with student conduct conditions as sanctions imposed by student conduct body or student conduct hearing officer, contempt charges will subject the student to the possible forfeiture of due process rights, probation, suspension, or expulsion.

9. Damage or Destruction of Property (Vandalism). Abuse, damage, destruction, or defacement of college, state, federal, public, or private property.

10. Dangerous, Threatening, and/or Unsafe Behavior. Conduct or behavior of students which threatens or endangers the health or safety to self or any other person. This conduct behavior includes, but is not limited to, threats generated orally or through a writing of text messages or using social media sites which intend injury or harm to self/others or the playing of practical jokes, horse playing, abductions, kidnapping or any behavior on or off campus that may bring danger to members of the campus community.

11. Disruptive or Disorderly Conduct. Any offensive or annoying act that disrupts the peace and interferes with the normal operations of the college. This behavior includes the intentional obstruction, interruption, or disruption of teaching, research, ceremonies, student conduct proceedings, or other activities; interfering with duties of a student or college official or withholding information vital to any investigation carried out by an authorized agent of the college and disrespecting others, including instructors, administrators, staff, housing staff including resident assistants (RA’s), campus police/ security, athletic staff, custodial staff and guests.

12. Distribution of Illicit or Unauthorized Printed or Electronic Material. The distribution of printed or electronically recorded materials that are libelous, derogatory, scurrilous, sexually explicit, pornographic, or that encourage violations of public laws or college regulations.

13. Failure to Comply (oral/written). Failure to comply with the directions of college officials who are acting in the performance of their duties or failure to promptly identify oneself to college officials when requested.

14. Forgery, Dishonesty, Fraudulent Acts, and/or Misrepresentation. Forgery of names, signatures, and documents. Forgery, deceptive acts, misrepresentation and/or dishonest acts include, but are not limited to alteration or misuse of college documents, records, student identification cards and fraudulently issuing worthless checks to college. Lying or knowingly furnishing false information to the college or college officials is prohibited.

15. Guest’s Behavior. Responsibility for the behavior of guests whom students invite to the campus or permit to visit on the campus. If it is determined that a guest violates the Code of Conduct while in the company of the student host or with the student host’s awareness, charges will be brought against the guest, as well as against the student host or the hosting organization, as applicable.

16. Harassment (Verbal and/or Physical and/or Sexual Harassment). The excessive physical annoyance of or the use of verbally abusive language by any person on college owned or controlled property or while on the premises of, or while in attendance of college- sponsored events. Verbal assaults, derogatory comments or remarks, bullying, gang like behavior, sexist remarks, racist remarks or any behavior that places another member of the college community in a state of fear or anxiety is prohibited. Any unwelcome and unsolicited sexual advances, requests for sexual favors or other verbal, visual or physical conduct or communication with sexual overtones that the victim deems offensive. Such acts are taken seriously by the college and will not be tolerated. Persons making false accusations will be subjected to student conduct action.

17. Safety Code Violations. Any behavior which creates a risk or danger to others or property of the college community. Speaking or writing a false fire or bomb alert by any means; theft, removal of, or tampering with security cameras, fire extinguishers or safety equipment, exit signs, smoke alarms and detectors, fire hoses, sprinkler systems; or violation of college guidelines regarding fire safety, or standard safety (e.g., failure to follow evacuation procedures or obstructing the evacuation of a building during a fire, fire drill, or any other type of emergency).

18. Housing Violations (1st offense $50 fine, 2nd offense $100 fine, 3rd offense student conduct hearing with sanctions and student conduct suspension from the residence hall and possibly from the College, except item D) Students must comply with housing rules and residence life regulations including visitation policies. Any combination of three (3) violations may result in termination of housing privileges and possible suspension/ expulsion from the college. In addition to other violations, the following are prohibited in the residence halls and/or college:

A. Cooking with hotplates, electrical/gas/charcoal grills, lighting incense, utilizing pots with aromas, or using any unauthorized electrical appliance

B. Violating residence hall quiet hours

C. Defacing property by hanging or displaying unauthorized objects from windows or any area outside the residence hall or by attaching any unauthorized TV cable or outside

D. Contributing to unclean or unsanitary conditions in rooms or bathrooms in residence halls

E. Displaying of alcohol or drug containers, paraphernalia or posters

F. Engaging in barbering/cosmetology practices

G. Having minor children in campus residence hall in violation of Minor Children Campus regulation.

H. Higher fine and consequence (includes but is not limited to): – Obstructing or propping open or using unauthorized exit doors in any residence hall building, room or suite; alcohol or drug possession in or around the residence halls (This includes but is not limited to displaying alcohol or drug containers, paraphernalia, or posters.); failure to comply/evacuate during a fire drill or tornado drill; removal of smoke detector(s); smoking anywhere in the residence hall (Hinds Community College is a smoke free campus); and using emergency exit doors in a non-emergency situation.

I. Higher fine and consequence - Violating any rule regarding housing visitation including, but not limited to, having unauthorized visits with members of the opposite sex, having overnight guests in the residence hall, having guests after curfew, or having individuals staying in a room who have not paid for a room. If the visitor(s) are not a Hinds CC student, the occupant will pay the visitors’ fine. (1st offense - $200 fine per person, 2nd offense student conduct hearing sanctions and student conduct suspension from the residence hall and possibly from the College).

19. Indecent, Obscene, Immoral Behavior. Engaging in disorderly, disruptive, or obscene conduct or speech is prohibited while on college premises. This includes participating in any form of sexual activity while on college property.

20. Nursing/Allied Health. Violating rules or regulations of clinical affiliations for nursing and allied health programs

21. Solicitation. The unauthorized selling, collection of monies, and promotion of unapproved events/sales via print or electronic notification on campus or within college buildings without prior permission of the Dean of Students. Students may not act as soliciting agents for business firms or receive business offers or goods on college property.

22. Theft/failure to pay fees, return equipment, supplies or uniforms. The unauthorized use, taking, or withholding of anything of value belonging to another individual, campus organization or department. The failure to pay fees, deferred fees, traffic penalties, library penalties, bookstore charges, housing fees, student loans, and other financial obligations to the College will be handled as an administrative procedure with the appropriate department initiating a hold on the student’s record. Students who present bad checks or debit/credit card (insufficient funds) will be referred for record holds, to collection agencies and/or for student conduct action.

23. Trespassing and/or Unauthorized Use/Entry of College Facilities and/or Property. The unauthorized presence within or use of any building or property owned or operated by the college, the unauthorized entry into a facility, or the remaining in a facility, room or office under the control of another after having been asked to leave. This may include the use of college computers, computer accounts, and computer systems, as well as joyriding or tampering with college equipment or vehicles.

24. Violation of College policies Student Organization regulations. Violations of College Policies/Code of Conduct/Student Organization Regulations, including failure to file student organization officer rosters and failure to file for approval of events.

25. Violations of Law. Any act, which if committed within the limits of a city, town, or village or in any public place would be a violation of the general laws of Mississippi, shall be criminal and punishable if done on the campus grounds or roads of any of the State supported community/junior colleges. Application of general criminal laws of state. 37-29-275 Mississippi Code of 1972 amended. Students arrested for felony violations, whether on or off campus, can be interim suspended when the continued presence of the student is deemed to present a danger to persons or property of the College or an ongoing threat of disrupting the operations of the College. The conviction or arrest of a student for a criminal offense which interferes with the orderly educational operation of the college or is of a nature that, if the student were allowed to remain enrolled, would endanger the health, safety or property of the college community shall be sufficient grounds for student conduct action consistent with the policies and procedures of the college.

26. Weapons/Firearms. The use, possession, or display of weapons, knives, firearms, or explosives on the premises of the college. This includes all weapons listed in the Mississippi Code 97-37-17.

27. Incapacitating Devices/Mace/Pepper Spray. The following are prohibited: the use of, possession of, or display of any incapacitating device, including taser, stun guns, or any other device that emits an electrical current; any item that deprives a person of strength or ability to function as normal; any item that causes a person to become disabled.

28. Sexual Misconduct: The College prohibits any form of sex discrimination, including sexual misconduct. Sexual misconduct is a broad term encompassing any non-consensual behavior of a sexual nature that is committed by force or intimidation or that is otherwise unwelcome. Sexual misconduct may include behaviors such as sexual assault, rape, harassment, domestic violence, dating violence, stalking and any other behavior that is non-consensual or that has the purpose or effect of threatening, intimidating, or coercing a person or persons. For additional details regarding sexual misconduct policy, refer to https://www.hindscc.edu/student-services/title-ix-sexual-harassment.

VIII. SANCTIONS

The Administrative persons and Local Student Conduct Committees have the authority to assign sanctions which may include, but are not limited to the following:

Verbal warning: Issuance of a verbal warning that the behavior will bring consequences if repeated.
Written warning: Issuance of a written warning that the behavior will bring consequences if repeated. Written warnings establish a student conduct file (defines that a non-punitive file exists).
Fine: The fining for violations of rules, laws and/or policy. The amount of fine will vary depending upon the nature and severity of the offense. Fines may range from $50 to $500.00
Residence Hall Dismissal/room change: Requirement to vacate a residence hall for violation(s) of residence hall policies and/or other institutional policies. Students are not allowed to visit any residence hall or to be in the vicinity of a hall when assigned this sanction.
Community Service: Specified work hours with a mentor in a campus office or community service.
Restriction: Restriction from entering certain facilities or from specified student privileges.
Restitution: Replacement by the student of any private or public property that has been damaged or destroyed.
Student Conduct Probation: No longer being considered in good standing in terms of conduct. Further violations of regulations during a probationary period may result in suspension, dismissal or expulsion. Certain student privileges are suspended during a probationary period. Student conduct probation shall be combined with one of the following: Restitution, Restriction, Community Service, Mandatory Counseling/ Educational Sessions, Residence Hall Dismissal and/or Fine.
Withdrawal: Withdrawal from a class or classes. Students will owe any fees that may become due upon withdrawal.
Modified Suspension: Suspension of all privileges except attending class and using learning resources for a designated period of time. The student is allowed on campus only to attend class and use learning resources and must leave campus at the specified time. The student must observe all other stipulations specified under his/her suspension. The student must complete all requirements before being allowed to return on probation.
Interim Suspension: Temporary suspension from the College while awaiting a hearing. Any student charged with or convicted of a felony or when the continued presence of the student is deemed to present a danger to persons or property of the College or an ongoing threat of disrupting the operations of the College may be subject to immediate administrative suspension by the President of the College or his/her delegate. A hearing regarding the student’s conduct will be held as soon as is practical.
Suspension: Separation from Hinds Community College for a specific time. The student is not allowed on college premises without specific permission from the Vice President of the campus or Dean of Student Services or his/her designee. The student must complete all requirements before being allowed to return on probation.
Expulsion: Permanent separation from the College with no right to participate in any College activity. The expelled student is never allowed to visit on any College property. A transcript may be ordered through the mail or via the College’s website.

IX. Appeals Process

The student, group, or registered organization being disciplined may appeal a decision reached by a student conduct committee or administrative hearing. A request for an appeal must be made in writing to the Dean of Student Services within a period of three (3) working days from the date of notification. A residence hall student who appeals an expulsion, suspension or residence hall dismissal may be required to vacate the residence halls while the appeal is pending. An appeal must be based on one or more of the following reasons:

Due process rights were violated;
Inadequate evidence or new evidence became available; or
The sanction received was arbitrarily harsh or capricious.

The student, group, or organization being disciplined must detail in writing why they are appealing. Any student or group not submitting a written appeal by the appointed date forfeits any further consideration in this matter. The student or group members may be suspended from classes and all activities during the appeal process. The appeal will be reviewed by the Appeals Committee, Dean of Student Services or by an assigned administrative hearing officer. The Appeals Committee, Dean of Student Services or administrative hearing officer will review the written documentation and other related materials, it will then grant or deny the appeal. The student will be notified in writing of the decision. Following the notification by the student, group, or organization of intent to appeal and pending the appeal meeting, any student conduct action taken by the College shall be delayed unless the Dean of Students has determined that the continued presence on campus of the charged student, group, or organization is deemed to present a danger to persons or property of the College or an ongoing threat of disrupting the operations of the College. The Letter of Appeal form is available in the office of the Dean of Students and must be completed within three days after the decision. If the appeal is without merit, the appeal is denied. The appeal process is administered by the Dean of Student Services. Process questions may be asked by calling a Dean of Students or operating campus Dean.

Confidentiality of Student Conduct Files

For every student/student organization or club referred for student conduct action to the office of the Dean of Student Services, a student conduct file is established. A student’s student conduct file contains the reports of the incident and all correspondence. Restrictions will be placed in the computer data base. These files are maintained as a means of keeping up with the student’s student conduct status. While the files may be used for internal administrative purposes, they are not released to others outside the College except under court order. Student conduct suspension or expulsion may only be placed on a transcript with the approval of the President. In cases resulting in a written reprimand, college probation, suspension or expulsion, and residence hall suspension, the student conduct file will be maintained as a student conduct record. A student conduct record means that information from the file may be released to employers, other academic institutions, or governmental agencies where the student authorizes release specifically in writing or the documents are subpoenaed. Information regarding lesser penalties is not released. A student may review his/her student conduct file with the dean by making an appointment to do so.

X. APPEAL AND STUDENT CONDUCT COMMITTEES

Local Student Conduct Committees: Function to afford fair and reasonable consideration to every student who is accused of violating one or more of the standards of conduct. Local Student Conduct Committees are appointed by the Dean of Students of the campuses. One shall be appointed for each of the following: Raymond, Jackson-ATC, Utica, Jackson-NAH, Rankin, Vicksburg-Warren. Each committee shall consist of the following membership: six (6) students and eight (8) employees. A total of five must be present to conduct a hearing, two of whom should be students.

Traffic Appeals Committee(s) (Student Appeals): A Traffic Appeals Committee may be appointed at each campus by the Student Government President as defined in the local constitution. Appointments shall be approved by the appropriate student Senate and Dean of Students. This committee works jointly with Campus Police. A Campus Police officer or the Dean of Students/or designee shall be present at each hearing to serve as a non-voting advisor. Minutes of each meeting shall be filed with the Campus Police Chief and the Dean of Students (Use form entitled Traffic Appeal.)

Appeals Committee: Shall be appointed by Dean of Student Services or designee. The Committee shall be chaired by the Dean of Student Services or designee and shall be composed of two or more employees and one or more employees from each location. Three persons may serve on an appeal case. The appeal results shall be communicated to the appropriate vice president. The appeal will be in written form. When requested by the student the appeal shall be sent by the Dean of Student Services to the President for his review and response (Use Letter of Appeals Form.)

Instructional Appeals Committees: Each campus will have a local Instructional Appeals committee, for the purpose of reviewing the appeal of a final course grade, Vice President of Instruction - Academic and Transfer Programs and Vice President of Instruction-Career and Technical Education. Each local Instructional Appeals committee will be composed of two faculty members from academic areas, two faculty members from career-technical areas, one additional faculty member from either area, and one alternate who will serve in the absence of a regular member. A local Instructional Appeals committee will also be appointed for distance learning courses, composed of Vice President of Instruction - Academic and Transfer Programs and Vice President of Instruction- Career and Technical Education.

BULLYING OR HARASSING BEHAVIOR

Hinds Community College is committed to maintaining high standards for behavior in a manner which demonstrates respect for the rights of others. This Anti-Bullying Policy, therefore, seeks to promote civility and respect among all members of the College community, including the trustees, administration, faculty, staff, students, alumni, contractors, business consultants, benefactors, and vendors.

Definitions:

Bullying is defined as the aggressive and hostile acts of an individual or group of individuals which are intended to humiliate, mentally or physically injure or intimidate, and/or control another individual or group of individuals.
Cyberbullying is defined as bullying an individual using any electronic form, including, but not limited to, the Internet, interactive and digital technologies, or mobile phones.
Exclusion Bullying is defined as purposeful and evident exclusion or disregard for a person in a work-related, close-contact activity.
Gesture Bullying is defined as nonverbal but aggressive gestures that convey threatening messages.
Homophobic (Gender and Sexual Orientation) Bullying is defined as bullying directed at gay, lesbian, bisexual and transgender persons.
Physical Bullying is defined as pushing, shoving, kicking, poking, and/or tripping another; assaulting or threatening a physical assault; damaging a person’s work area or personal property; and/or damaging or destroying a person’s work product.
Stalking is defined as continued unwanted attention through personal contact (directly with you or through your friends and family), telephone calls, letters, e-mails, text messages, or internet chat rooms.
Verbal and Written Bullying are defined as using speech or written messaging for the ridiculing, insulting, or maligning of a person or person’s character; addressing abusive, threatening, derogatory or offensive remarks directly to a person; and/or attempting to exploit an individual’s vulnerabilities. Bullying is strictly prohibited on any College property; at any College function, event or activity; or through the use of any electronic or digital technology, whether or not such use occurs on College property. Any case of bullying suspected to be of a criminal nature shall be referred to local law enforcement authorities. See 10.31 Anti-bullying Procedure (Policy adopted November 2022)

FREE SPEECH, PUBLIC ASSEMBLY, AND PETITIONING AND DISTRIBUTION POLICY

This policy applies to activities by any on-campus or off-campus individual or group.

I. Policy Statement

Hinds Community College is committed to supporting freedom of speech. The College recognizes that free speech is the best means for arriving at truth and mutual understanding. The College also recognizes that the rights to assemble peaceably and to petition the government for redress of grievances are important components of free speech. Therefore, the College will protect the rights of free speech, petition, and peaceable assembly as set forth in the U.S. Constitution. However, it is also the responsibility of the Board, President and College to provide a suitable, safe and healthy environment for its students, faculty, and staff, and non-college affiliated groups, which is conducive to study, teaching and learning, public service, conducting research, and performing other activities, without undue interference or disturbance. Thus, the Board has adopted reasonable regulations concerning acts of expression and dissent.

II. Speech and Assembly for College Students, Staff, and Faculty

The College is committed to providing certain spaces available to currently enrolled students, staff, and faculty, and non College affiliated groups that wish to exercise the rights of free speech, petition, and peaceable assembly, provided they do not:

Disrupt the normal or previously scheduled activities of the College;
Violate the free speech, assembly, or movement of other individuals or organizations; or,
Damage property, or create an unsafe environment.

Outdoor assembly may not be conducted within thirty (30) feet of any building or otherwise interfere with free flow of vehicular, bicycle, or pedestrian traffic. The assembly shall not disrupt or displace normally scheduled educational, administrative, cultural, athletic and other College related activities. Requests must be submitted 10 days prior to the event, and must be approved forty-eight (48) hours in advance of the activity. Prior registration should be handled in accordance with the College’s guidelines and procedures. (Policy Instituted: January 2016; Amended: 01/2021)

DRUG-FREE ENVIRONMENT

The following policy of the Board of Trustees is quoted: 1021 - DRUG-FREE ENVIRONMENT (May 3 1989; revised August 1, 1990)

IN COMPLIANCE WITH THE DRUG-FREE WORKPLACE ACT OF 1988, AS REVISED BY “THE DRUG FREE SCHOOLS AND COMMUNITIES ACT AMENDMENT OF 1989” (PUBLIC LAW 101- 226), THE COLLEGE IS REQUIRED TO NOTIFY EMPLOYEES AND STUDENTS THAT THE UNLAWFUL MANUFACTURE, DISTRIBUTION, DISPENSING, POSSESSION, OR USE OF A CONTROLLED SUBSTANCE IS PROHIBITED IN THE COLLEGE ENVIRONMENT. EMPLOYEES MAY BE SUSPENDED WITHOUT PAY UP TO 30 DAYS OR DISMISSED FOR THE FIRST OCCURRENCE OF ANY OF THE ABOVE ACTS. (MAY 3, 1989) ALL STUDENTS FOUND GUILTY OF VIOLATIONS RESULTING FROM SUBSTANCE USE OR ABUSE MAY BE SUSPENDED OR EXPELLED FROM SCHOOL AND/OR THE RESIDENCE HALL FOR ONE SEMESTER OR MORE AS DECIDED AT THE HEARING. (AUGUST 1, 1990) ALCOHOL IS CONSIDERED A CONTROLLED SUBSTANCE UNDER THIS POLICY.

CLARIFICATION: Any person in the role of a student at Hinds Community College who exhibits sensory symptoms or behavior indicative that he/she is under the influence of mind-altering substances may be required to have a drug and/or alcohol screening preformed immediately. Lab results, if indicated, must be submitted to the Hinds Community College Location Dean/ Dean of Students. Medical doctor, lab fees, or further treatment costs will be the responsibility of the student. If the test is positive, the student will be suspended or expelled from the college and must seek rehabilitation. The Counseling Center in Ridgeland is the Employee and Student Assistance Provider. The student may be considered for readmission following counseling and appropriate treatment. The student may appeal this action by following the appeals process. Current drug symptoms, effects, laws, services offered through the College Assistance Program, college counseling services and penalties for both state and federal laws are available on the College’s Web site under the Orientation link by going to www.hindscc.edu/Orientation and choosing the publication Drug and Alcohol Awareness. To find alcohol and drug prevention information and facts concerning blood alcohol content in order to make wise decisions, search www.health.org for facts.

FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT OF 1974

Hinds Community College maintains certain policies and practices to assure compliance with the Family Educational Rights and Privacy Act (FERPA). While students are enrolled in high school, their parents typically “own” their educational records. However, once students are enrolled in college, the student becomes the owner of their personal educational records. FERPA affords students certain rights with respect to these records. These rights include the following:

The right to inspect and review their educational records within 45 days from the day Hinds CC receives a request for access.Students should submit to the Records Office written requests that identify the record(s) that they wish to inspect. A Hinds CC official from the Office of Records and Commencement will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Office of Admissions and Records the Admissions and Records official shall coordinate with the appropriate office in order to ensure that the requesting student is able to view his or her educational record.
The right to request the amendment of the student’s educational records if the student believes the records are inaccurate or misleading. Students who wish to amend a record that they believe is inaccurate should write the Hinds CC official responsible for the record, clearly identify the part of the record that they want changed, and specify why it is inaccurate or misleading. If Hinds CC decides not to amend the record as requested by the student, Hinds CC will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when he or she is notified of the right to a hearing.
The right to consent to disclosures of personally identifiable information contained in the student’s educational records. However, there are some exceptions in which FERPA may authorize disclosure without student consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by Hinds CC in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel); a person or company with whom Hinds CC has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee (such as a student conduct or grievance committee, or assisting another school official in performing his or her tasks). A school official who needs to review an educational record in order to fulfill his or her professional responsibility has a legitimate educational interest. In addition, upon request, Hinds CC may disclose educational records without consent to officials of another school in which a student seeks to enroll.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by Hinds Community College to comply with the requirements of FERPA. The contact information of the Office that administers FERPA is as follows: Family Policy Compliance Office, U.S. Department of Education 400, Maryland Avenue, SW Washington, DC 20202-5901 The contact information for the Hinds CC office that administers FERPA is as follows: Hinds Community College, Office of Admissions and Records, P.O. Box 1100, Raymond, MS 39154

DIRECTORY INFORMATION

Directory Information is information contained in a student’s educational record that generally would not be considered harmful or an invasion of privacy if disclosed. Under the terms of FERPA, Hinds Community College has established the following as directory information:

Name, address, and telephone number
Classification (freshman, sophomore, etc)
Major (program of study)
Dates of attendance
Enrollment status (full or part-time)
Degrees earned
Honors received
Most recent educational agency or institution attended
Photographic images
Participation in officially recognized activities and sports
Weight and height of members of athletic teams
Employment information (full or part-time)

Directory information is considered public information and may be released without a student’s consent. However, Hinds Community College does not routinely release such information to third parties. A student may submit a Directory Information Restriction Request, available at any campus admissions office and on the Hinds CC website, to the Office of Admissions and Records to withhold this information. If a student submits a restriction request, his or her record will be noted “confidential,” and no information will be released without prior written consent.

NONDIRECTORY INFORMATION

Nondirectory Information is personally identifiable information such as grades, transcripts, grade point average (GPA), and scholastic/academic standing, most of which is part of a student’s educational record. Educational Records are those records directly related to a student’s scholastic performance and maintained by the institution. Hinds CC does not release this information without written authorization from the student, with the exceptions mentioned in #3 above. If a student wishes to have any personally identifiable information regarding his or her educational record released, a Waiver of Rights to Privacy of Records form (found in My.Hinds or Hinds Admissions Office)must be completed by the student and returned to a campus Admissions Office.

PROCEDURE FOR IDENTIFICATION OF A STUDENT:

In person, ask for government picture identification (ID) and/or Hinds CC picture ID. In a telephone conversation, verify by asking for three pieces of information:

ID Number or last four digits of Social Security Number
Date of Birth
One additional piece of information (addresses, classes taken, etc.)

FINANCIAL INFORMATION (Note: All Costs Subject To Change)

For financial information, student payment plan, refund policies, etc., see current College Catalog on the College Website at www.hindscc.edu

ID CARD POLICY

Hinds ID: Must be worn on a visible location above the waist of the student (by lanyard around the neck, or by clipping on the collar/upper chest area of shirts) at all times when on college property. An ID card is issued to each student as part of the registration process. Students are required to have and show a government issued photo ID to get a Hinds ID. No charge is made for the first card issued. The replacement cost for a lost, stolen, or missing ID card will be $10. The ID card must be surrendered to any College official upon request. The Hinds Student ID card serves the student in many ways and must be worn on a visible location of one’s person at all times when on college property. The card is needed for the following purposes:

For proof that you are a current student.
Admission to on-campus athletic events and out-of-town athletic events of the Mississippi Junior College Conference at student rates.
Identification at Business Office, Campus Bookstore, Campus Police Office, Financial Aid Office, Campus residence hall, Library, and Cafeteria.
Vote in campus elections.

Student ID Card Information and Replacement Process

The student ID card serves as the key to access residence halls and dining facilities. It must be worn and visible at all times while on campus. If the ID card is lost, stolen, or damaged, it must be reported immediately to the Housing Department, the ID Center on that campus, or Campus Police. A $10 replacement fee will be charged to the student’s account.
To receive a new or replacement ID, please follow these verification steps:

Confirm the student’s current class schedule, which can be a printed copy or displayed on Navigator using a device.
Request a government-issued photo ID for identity verification.
For replacement IDs, students must submit a $10 payment through their Navigator account and provide proof of payment before the ID is reprinted.

MISSING PERSON PROCEDURE FOR RESIDENT STUDENTS

The purpose of this document is to establish procedures for Hinds Community College, to respond to and assist with reports of missing students as required under the Higher Education Opportunity Act of 2008. This procedure applies to students who reside on campus and are deemed missing or absent from the College for a period of more than 24 hours without any known reason or which may be contrary to usual patterns of behavior. Such circumstances could include, but are not limited to, reports or suspicions of foul play, suicidal thoughts, drug use, any life threatening situations, or where a student may be known to be with persons who may endanger the welfare of the student. All reports of missing resident students shall be directed to the Campus Police Department, which will conduct an investigation to determine whether the student is missing. If a missing student is under 18 years of age, the College is required to notify the parent or guardian no later than 24 hours from the time the student was determined to be missing by the College. The College will also notify other law enforcement agencies if deemed necessary after the student is determined to be missing. All residential students will have the opportunity to designate an individual as a missing person’s contact, who will be notified by the College no more than 24 hours from the time the student is determined to be missing. All confidential missing person contacts information will be on file with Housing and Residence Life and will remain in effect until changed or revoked by the student. The information may be accessed only by authorized College officials.

Procedure:

All reports of missing students shall be directed to the Campus Police Department.
An investigation will be initiated to determine the validity and credibility of the missing person report. The Campus Police Department and Housing/Residence Life will gather all essential information about the student from the person making the report and from the students’ acquaintances. The information to be obtained includes, but is not limited to, personal descriptors, clothing last worn, locations where student may be, persons or witnesses who may have information, vehicle descriptions, information of the physical and mental well-being of the student, up-to-date photographs, class schedule, etc.
The Dean of Students or designee will notify the missing person contact individual that the student is missing. In the event the student is under 18 years of age or is not emancipated, the College shall make notification to the custodial parent or guardian.
If the listed actions are proven to be unsuccessful in locating the missing student, notification will be made to other agencies for assistance in the location of the missing student.
The Dean of Student’s Office shall initiate whatever actions deemed appropriate and in the best interests of the missing student.
College President and his cabinet will be notified in accordance with this procedure.

PUBLIC INTOXICATION PROCEDURE

The College forbids the possession and/or consumption of alcoholic beverages or drugs on the campus and/or at any activity sponsored by a student organization at the College on college owned or controlled property. Drunkenness or evidence of intoxication is a violation of law on college property. Drunkenness can be caused by alcohol, drugs, narcotics, or other intoxicating substances. The College will take additional steps with students who appear impaired to the point where they are drunk (not in control of themselves) on campus in order to protect that student and the campus community. Therefore, if in the opinion of appropriate college officials a student is impaired (public drunk or under the control of mind altering substances), then the following action will be taken:

The student’s parents or legal guardian will be called to come and take custody of the student (if the student is under the age of 21);
If the parent or legal guardian cannot be contacted, or if the parent or legal guardian refuses or is unable to take custody of the student within one and a half hours, then the student may arrested and transported to jail.

WHAT IS TITLE IX AND SEX DISCRIMINATION?

The U.S. Department of Education’s Office for Civil Rights (OCR) enforces, among other statutes, Title IX of the Education Amendments of 1972. Title IX protects people from discrimination based on sex in education programs or activities that receive Federal financial assistance. Title IX states that: No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.

www.hindscc.edu/student-services/title-ix-sexual-harassment

TOBACCO-FREE POLICY

In its efforts to promote a safe and healthy environment for students, employees, and visitors, Hinds Community College recognizes that the presence and use of tobacco products pose health risks to anyone exposed to them. Therefore, the use of all tobacco and smoking products, including but not limited to cigarettes, e-cigarettes, cigars, blunts, pipes, chewing tobacco, smokeless tobacco, snuff, nicotine delivery systems, vaping and the use of vaping products, and dipping products, inside and outside of any facility owned, operated by, or under the lease or control of the College, is prohibited. The sale or free distribution of tobacco products is also prohibited. This also includes the presence of tobacco products in college-owned vehicles, on sidewalks, in parking lots, and at College-sponsored or hosted classes, lectures, meetings, social and cultural events held on College property. This policy applies to faculty, staff, administrators, students, contractors, vendors, and visitors.

Exception:

The use of tobacco products is discouraged, but may be used by guests, on the exterior of Eagle Ridge Hotel and Conference Center and The Muse Center, in designated areas, golf course, and at houses/apartments leased by employees of the College. Students, employees and guests may use tobacco products in personal vehicles. (Date of Implementation Spring Semester 2015/Revised: August 2015; Revised: 01/2021

NOTICE OF NON-DISCRIMINATION STATEMENT: OFFICE OF CIVIL RIGHTS, COMPLIANCE

In compliance with Title VI of the Civil Rights Act of 1964, Title IX, Education Amendments of 1972 of the Higher Education Act, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and other applicable Federal and State Acts, Hinds Community College offers equal education and employment opportunities and does not discriminate on the basis of race, color, national origin, religion, sex, age, disability or veteran status in its educational programs and activities. We recognize our responsibility to provide an open and welcoming environment that fosters a culture of diversity, equity, and inclusion for employees and students to collaboratively learn, work and serve our communities. The following have been designated to handle inquiries regarding these policies: EEOC Compliance: Box 1100 Raymond MS 39154; Phone: 601-857-3458 or Email: EEOC@hindscc.edu. Title IX: Dean of Students, Title IX Coordinator, Box 1100 Raymond MS 39154; Phone: 601-857-3353 or Email: TitleIX@hindscc.edu

STUDENT ACCESSIBILITY CENTER STATEMENT:

Hinds Community College provides reasonable and appropriate accommodations for students with disabilities. Student Accessibility staff members verify eligibility for accommodations and work with eligible students who have self-identified and provided current documentation. Students with disabilities should schedule an appointment with the designated Student Accessibility staff member on their respective campus to establish a plan for reasonable, appropriate classroom accommodations. Jackson Campus 601-987-8158 Raymond Campus and fully online 601-857-3646 Nursing Allied Health 601-376-4803 Utica Campus academic and Career Tech 601-885-7022/7128 Rankin Campus 601.936.5544 Vicksburg-Warren Campus 601.629.6807 Individuals with a hearing impairment may call 601.526.4918 (video phone) Email DSS@HINDSCC.EDU

STUDENT ORGANIZATION REGULATIONS

STATEMENT OF STUDENT PARTICIPATION IN INSTITUTIONAL SERVICES

The students of Hinds Community College are afforded the right of participation in the College’s affairs via the Student Government Association (SGA). Recommendations passed by the Student Government are forwarded to the Associate Vice President of Student Services for consideration to the Student Services Council. The Associate Vice President of Student Services then forwards the recommendations to the Vice President or appropriate council for consideration and they are then forwarded to the President of the College for his decision.

STUDENT GOVERNMENT ASSOCIATION

The associated student body consists of all students enrolled in Hinds Community College. The Student Government Association (SGA) serves the student body by presenting student input through elections, special activities, intramural, clubs, organizations, local senates, and SGA Committees. Each local senate is a part of the Student Government Association. Therefore, each local senate is governed by the Student Government Association Constitution which governs all local senates and their own bylaws. Each local senate shall be responsible for choosing representatives to the Student Government Association. Members of the Student Government Association must maintain a per semester grade point average of 2.50 on a 4.00 scale. For more information contact the respective campus location on each campus.

STUDENT ELECTIONS COMMITTEE

The Elections Committee shall directly assist Vice President of Student Services and/ or the Coordinator of the Student Government Association in the election process by working at the polls and counting votes. This committee will also make provisions for all locations designated by the Coordinator of the Student Government Association to participate in Homecoming elections. Participation shall include voting in and actually competing in any election.

ESTABLISHING A NEW ORGANIZATION

Any (all) potentially new organizations or clubs must complete an Application for Proposed Student Organization by the initiating sponsor and submit to the Director of Student Recreation or Dean of Students. Applications for Proposed Student Organization forms are available from the Director of Student Recreation.

REGISTRATION OF ORGANIZATION

Each year all organizations which seek to remain active on campus must register their intention by completing a form that lists the current officers and the faculty advisor. It is the newly elected president’s responsibility to file the roster of newly elected officers with the Division of Student Services within ten (10) days of an election. Failure to comply with this regulation may result in a loss of recognition on campus. New officers should verify that the constitution on file is current. Student organizations shall furnish 83 to the Division of Student Services, upon request, any information which it considers necessary for administration, such as constitution, list of officers, faculty advisor, schedule of activities, etc. All student organizations shall have two or more advisors of faculty, staff, or administrators who maintain contact with the organization’s activities and functions. Financial accounts are to be signed by two persons, such as an advisor, officer, dean or department head. Faculty/ staff advisors should be thoroughly acquainted with the objectives and policies of the College. Their participation with the organization is an important mentor relationship where advisors give advice and assistance to the student group(s). Regulation and control will be limited to the minimum necessary to protect freedom of expression, democratic process, and compliance with College policy. Fraternities, sororities, or other secret societies are prohibited.

REGULATIONS FOR STUDENT ORGANIZATIONS

A faculty sponsor(s) must be present at all meetings and activities of student organizations.
Requests for regularly scheduled meetings should be submitted to the Director of Student Recreation or designated official for approval and then to the Facilities Use Coordinator. Activity Approval Forms are due no later than five (5) days prior to the event.
Requests for special events, social activities, off-campus speakers, fundraising, petitions, demonstrations, or concessions should be approved by the Sponsor and then by the Director of Student Recreation, or designated official. The Dean of Students, Vice President and President must also approve off-campus speakers.
Any special activity or event must have a sponsor or an approved full-time employee and Campus police or security present. When the event(s) are after normal work hours (after 4:30 p.m. and weekends) and involve activities that are open to the general public or involve dances, concerts, or other social events, uniformed security/police must be provided and approved by the Campus Police Chief. The organization sponsoring the event must pay the officer(s) at a rate to be determined by the Police Chief and Dean of Student Services. Request for security must be submitted in writing to the Police Chief within five (5) school days prior to the scheduled activity or event.
An organization failing to remain active for a period of one (1) calendar year will be subject to review by the Local Student Services Committee for the purpose of making a recommendation for reinstatement or deletion of said organization.
All student organizations must maintain all funds in their own on-campus account. Financial transactions must be signed by the faculty advisor.
All student activities or club trips must have a school sponsor or a school approved chaperon on the bus at all times. This policy must be adhered to or the college will not furnish transportation vehicles.
Any student or student group who uses a facility or grounds of the college without proper written authorization is subject to immediate removal and is subject to student conduct action.
A student organization/club (group) may be disciplined for any act that violates school policy.

REGULATIONS FOR SIGNS AND POSTERS ON CAMPUS

Approved signs and posters may be placed on bulletin boards.
The attaching of any sign, poster, or notice to a glass, interior or exterior wall, trees, light poles, pipes, trash cans, painted surface, etc. with tape or tack is prohibited.
Approved signs and posters may be displayed for a period of time not to exceed two (2) weeks. It is the responsibility of the sponsoring party to remove and dispose of the sign and stick.
Approval for campus clubs and organizations may be obtained from the Dean, Assistant Dean or the Director of Student Recreation (Raymond) or from designated official at location attended.

REGULATIONS FOR SPEAKERS FROM OFF-CAMPUS

A request to invite an outside speaker will be considered only when made by an organized student or faculty group recognized by the College.
No invitation by such organized group shall be issued to an outside speaker without prior written concurrence by the head of the institution or such person or committee as may be designated by him (hereafter referred to as his authorized designee) for scheduling of speaker, dates, and assignments of Campus facilities.
Any speaker request shall be made in writing by an officer of the student or faculty organization desiring to sponsor the proposed speaker not later than ten (10) calendar days prior to the date of the proposed speaking engagement. This request shall contain the name of the sponsoring organization, the proposed date, time, and location of the meeting, and the expected size of the audience.
Approval for clubs and organization off-campus speakers may be obtained through the Director of Student Recreation or Dean of Students or local Dean. The Dean will secure final approval of the Vice President of Student Services and President.

Disclaimers

Contact

Student Services Policies and Regulations